Blocks and signatures

Blocks save content you reuse inside an email: a support paragraph, a link, a banner or a closing note. Templates save a complete email. Signatures add your sign-off according to the sending account's settings.

Save a block

Blocks are a Pro feature. Open Templates > Blocks and create a block. Give it a name you will recognize in the picker. The name and the content are both required. Write the content with the same rich text editor used by the email composer. You can save up to 500 blocks.

The editor follows the PressedMail theme. Preview shows the email content on a white background, so you can inspect it as a recipient will see it. Save your changes when the content is ready.

Insert a saved block

While composing an email or editing a template, put the cursor where the content should go and open the toolbar's Insert block control. Search your saved blocks, check the preview, then select one to insert it. Only blocks that are turned on appear. The standard, simple and mobile toolbar presets include this control. If you use a custom toolbar preset, enable Insert block in the composer toolbar preferences. You can also type / and choose a block from the Blocks group.

The inserted content becomes an independent copy at the cursor. One Undo removes the whole insertion. Editing the copy does not change the saved block, and editing the saved block later does not rewrite copies already inserted into emails or templates.

When you insert a block into an email, its fields are filled from the sending account and, when there is exactly one recipient, that contact. In a template, fields such as {{contact.first_name}} and {{link.unsubscribe_url}} stay as written. They are filled when the template is used for an email or campaign. Review links, names and formatting before sending.

With Send to full list turned on, blocks keep their fields in the draft. Each subscribed contact receives a separate copy with their own values filled in when it is sent.

Save a signature

Open Settings > Signatures, create or edit a signature, and save its name and content. Signatures belong to the current WordPress user. Free has one signature slot; paid builds allow multiple signatures.

Under Settings > Accounts, attach the signature to the account that should use it. Each account has one attached signature. The signature's New messages, Replies and Forwards switches decide when it is added automatically. An unattached signature can be inserted manually from the composer toolbar.

Check repeated or missing content

If a signature is missing, check its owner, attached account and message-type switches. If content appears twice, inspect the current draft before inserting it again. Blocks and signatures containing images or links should also be checked in the recipient's mail client because clients render email HTML differently.

Continue with Email templates for complete reusable emails or Compose, reply, and attach files for the sending workflow.