Rules & Automation
Describe repeat inbox work once, preview the result, and let PressedMail handle it on schedule.
from contains "@acme-client.example" → add tag "Billing", move to Clients
Runs when mail arrives
subject contains "newsletter" → archive after 7 days
Runs on a schedule
from contains "receipts@" → mark read, add tag "Billing"
Manual
See it work
- Conditions
- Actions
- Runs on WP-Cron
- Automation
Build the rule
Set the conditions, then choose what happens when a message matches.
If From contains @acme-client.example and Subject contains invoice, move it to Clients/Acme.
Conditions
Choose whether every clause or any clause must match.
When rules run
Run manually, when mail arrives, or on a WP-Cron schedule from every 15 minutes to once a day.
- every 15 minutes
- every 30 minutes
- hourly
- every 6 hours
- once a day
Everything Rules & Automation covers
6 capabilitiesConditions
Match on sender, recipient, Cc, Bcc, subject, attachment presence and date, with contains, equals, starts-with, ends-with and their negations. Combine conditions with AND or OR, and use regular expressions for precise matching.
- 7 fields
- AND / OR
- Regex
Actions
Move to a folder or Trash, archive or delete, mark as read, star, important, or flag as spam when a message matches. Rules chain in the order you set and can stop processing once one has matched.
- Move & archive
- Read / star / spam
- Stop processing
Runs in the background
Run rules manually, as messages arrive, or on a WP-Cron schedule you choose from every fifteen minutes to once a day. Automatic runs need no open page or logged-in user.
- Manual or automatic
- 15 min - 24 h
- No session needed
Preview before you commit
See exactly which messages a rule will touch, against your real mailbox, before you turn it on. Runs scan in batches and resume across cron ticks, so a rule can sweep an entire mailbox rather than only what is on screen.
- Dry run
- Whole-mailbox scans
- Resumable
Cleanup workflows
Sweep everything a sender has ever sent into another folder in one move, and leave a standing rule behind so the next one is handled for you.
- Sender sweep
- Standing block rule
- Bulk cleanup
Follow-up reminders
Flag a sent message that has gone unanswered so it comes back to you instead of disappearing down the list.
- Unanswered mail
- Automatic reminders
- Per-thread
Put it to work
- 01
Route everything from a billing address into a finance folder and mark it read, on arrival.
- 02
Preview a rule against your real mailbox before switching it on.
- 03
Sweep an entire sender out of the inbox and block the next message automatically.
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Choose the plan that fits your WordPress sites.
Paid plans include unlimited accounts and users. Compare Premium and Ultimate features, then choose the site count you need.
Yearly plans are priced by number of sites. Lifetime is a one-time payment covering up to 100 sites.
Starter
For one site
- All current and future Premium features
- Unlimited email accounts
- Contacts, calendar, and email rules
- AI tools and phishing detection
- Layouts, themes, and workspace controls
- Licensed updates and priority support
Premium
For multiple sites
- All current and future Premium features
- Unlimited email accounts
- Contacts, calendar, and email rules
- AI tools and phishing detection
- Layouts, themes, and workspace controls
- Licensed updates and priority support
Ultimate
For agencies
- All current and future Premium features
- All current and future Ultimate features
- Unlimited email accounts
- Contacts, calendar, and email rules
- AI tools and phishing detection
- Licensed updates and priority support
See how people use PressedMail for real inbox work.
...I save hours & it's easy to use...
I have a lot of email accounts and it's annoying to manage them through different providers. I installed PressedMail, added my accounts, and automated the cleanup of over 3000 emails. PressedMail has saved me hours of work.
Robert H. Alexander
...Helps get more clients...
As a freelancer I need to manage several clients' accounts. I installed PressedMail on WordPress on localhost and use it as my main email client. I manage everything for clients from PressedMail. And several clients use PressedMail now after I have set their WordPress instances up.
Gene Piki
...Email Swiss Army Knife...
We use PressedMail as a value added service for clients and potential clients as a feature of our agency's offering helping put us ahead of competition. We love the white-labelling feature, automation, and security controls. It also replaces several of the other plugins we used to use and it's like a small CRM.
Kit M. InCurb Digital Solutions.
...Fast inbox organization with phishing detection...
PressedMail helps us organize our inboxes fast. We especially like the phishing detection feature.
John & Andrea
...One source of truth for every client...
As a VA, I use PressedMail to keep each client's inbox separate while managing everything from one app. It gives me a single source of truth without mixing client work together.
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I balance teaching with social media marketing clients. PressedMail helps me keep both sides of my work organized in one place.
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Common questions
See what is coming next.
Follow planned work, current progress, and recently completed features.
Shared Inboxes for Team Mailboxes
Share a single inbox with teammates so support, order, and operations email can be monitored and handled together from WordPress.
PlannedShared Calendars for Scheduling and Coverage
Give teammates access to shared calendars so meetings, time off, and internal event planning can stay coordinated inside WordPress.
PlannedCalendar Sync with External Providers
Planned two-way calendar sync with external providers like Google Calendar, Outlook, iCloud, and CalDAV so PressedMail stays in step with calendars users already have.
Planned
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